Balanced Calendar Initiative

Planning Support

Balanced Calendar​This initiative is intended to support public school districts, tribal compact schools, and charter schools in exploring the feasibility and effectiveness of a student-centered balanced school calendar in their school districts with the goal of positively impacting student learning and success.

The AESD is one of several statewide organizations partnering with the Office of Superintendent of Public Instruction (OSPI) to implement their Balanced Calendar Initiative. OSPI’s state and federal Elementary and Secondary School Emergency Relief (ESSER) funds are financing this initiative.

Background

In Washington state, a traditional school year lasts 180 days, with a few short breaks along the way and a long break in the summer. Research shows that students who have consistent access to enriching activities throughout the year are more successful in school. Families in low-income communities often do not have the same access to enrichment. They rely on schools to provide supplemental instruction — if they can — during extended vacation periods to maintain students’ academic progress.

What if we could reimagine the school calendar in a way that supports all students to improve and equalize academic achievement? Consider the “balanced” calendar.

What is a balanced calendar?

Instead of concentrating 180 school days into nine months, a balanced calendar spreads them throughout the year. Schools may use the breaks to host “intersessions,” where they can provide additional learning experiences if needed.

Does it work?

Schools that follow a balanced calendar tend to have higher achievement scores (Pedersen, 2016). A traditional summer break lasts 10 to 12 weeks, compared to 5 to 7 weeks in a balanced calendar. Shorter breaks mean more consistent student-teacher partnerships and less learning disruption. Students need less review time at the beginning of the new school year so there is an embedded opportunity for expansion of curriculum and learning experiences.

Does it mean more school?

Balanced calendars usually keep the same number of school days as traditional calendars, but they add flexibility. With input and feedback from families, education leaders decide what is best for their local community. Teachers who work in a balanced calendar have reported that it is easier to plan instruction in shorter chunks between breaks rather than for a full semester (Pedersen, 2016). In addition, ending the first semester, trimester, or second quarter before winter break creates more energy and readiness for students and teachers when they return (Hasser & Nasser, 2005).

What is an intersession?

There are times when additional school days make sense. These additional days, called intersessions, can be added to the school calendar to provide opportunities for more student learning and enrichment. All additional workdays are collectively bargained to determine how the days will be allocated and how teachers and support staff will be compensated.

Join us for the 2023 Balanced Calendar Book Study Series!

Are you and your school / district interested in learning more about what it takes to modify your school year calendar? Do you want to connect with other district / school leaders who are also on this journey? If so, the 2023 Balanced Calendar Book Study Series is for you!

This February and March, we will bring together school / district teams of administrators, educators, and staff as part of two collaborative learning communities to dive deeper into exploring a balanced school year calendar.

Book Study 1 is designed for “beginning” district teams in the earliest stages of considering modified school year calendars. Book Study 2 is designed for existing OSPI grantees that are more “intermediate” in their exploration and planning processes.

 

Book Study 1: Summer Versus School: Exploring the Possibilities of the Year-Round School

Five Tuesdays from 4-5pm: 1/24, 1/31, 2/14, 2/28, and 3/14

Summer Versus SchoolBeginner-Level: This book study is open to any school district leadership team interested in exploring a modified school year calendar.

Join facilitators Dr. James Pedersen, author of the book Summer Versus School; and David Hornak, president of the National Association for Year-Round Education to dig into learning more about what it takes to implement a modified, or balanced school year calendar. The book study will consist of live and on-demand learning. Participants will have opportunities to engage directly with the facilitators and with other participants navigating the exploration process. It is recommended that all participants have access to their own copy of the book, Summer Versus School.

Book Study 2: Year-Round Education: Changes & Choice for Schools & Teachers – A Deeper Dive Exploring & Implementing a Modified School Year Calendar

4 sessions from 4-5pm: 2/2, 2/21, 3/7, 3/21

Year-round educationIntermediate-Level: This book study is available to individuals and teams from schools/districts receiving funding from OSPI to explore moving toward a balanced school year calendar.

Join facilitators David Hornak, president of the National Association for Year-Round Education and Dr. James Pedersen, author of the book Summer Versus School for a deeper dive book study on what it takes to explore and implement a balanced school year calendar. Participants will further explore:

  • Benefits of the modified calendar for teachers
  • Transition processes through three real-life case studies
  • Principals’ leadership styles as a transformational facilitator, transformational leader, transactional leader, and authoritarian administrator.

The book study will consist of live and on-demand learning. Participants will have opportunities to engage directly with the facilitators and with other book study participants – and receive resources for developing action plans and building intercession schedules. It is recommended that all participants have access to their own copy of the book: Year-Round Education: Changes & Choice for Schools & Teachers.

How to Register

To register, contact your regional Balanced Calendar Grant Hub Lead:

Western WA: Sharon Bower
Central WA: Jeanette Ozuna
Eastern WA: Susan Bell

Past Event Materials

May 19, 2022 - Balanced Calendar Grant Information Session

12/16/21 - Webinar: The Board’s Role in Exploring a Balanced Calendar

11/17/21 - Statewide Webinar for Families & Communities Modified School Calendars: A Balanced Approach to Student Success

10/20/21 - Statewide Balanced Calendar Summit

Summit Slide Deck
Keynote, David Hornak, National Association for Year-Round Education Presentation Slides

May 2021 - Statewide Balanced Calendar Summit

Event included keynotes from State Superintendent Reykdal, Senator Curtis King, and David Hornak from the National Association for Year-Round Education – Video Library

OSPI District Grantees & Region Contacts

Western Region (ESDs 113, 112, 114, 121, 189)

Regional Contact: Sharon Bower

  • Bremerton (22-23)
  • Chimicum (22-23)
  • Crescent (21-22 & 22-23)
  • Elma (21-22 & 22-23)
  • Lopez Island (21-22 & 22-23)
  • Mossyrock (22-23)
  • Mount Vernon (21-22 & 22-23)
  • North Mason (21-22)
  • North Thurston (21-22)
  • Oakville (21-22 & 22-23)
  • Olympia (21-22 & 22-23)
  • Port Angeles (22-23)
  • Port Townsend (22-23)
  • Rainier Valley Leadership Academy (21-22 & 22-23)
  • Skykomish (22-23)
  • Toledo (22-23)
  • Vancouver (21-22)
  • Winlock (21-22 & 22-23)
Central Region (ESDs 105 & 171)

Regional Contact: Jeanette Ozuna

  • Cashmere (21-22)
  • Goldendale (22-23)
  • Highland (21-22 & 22-23)
  • Kittitas (21-22 & 22-23)
  • Mount Adams (21-22 & 22-23)
  • Roosevelt (22-23)
  • Selah (21-22)
  • Soap Lake (21-22 & 22-23)
  • Thorp (21-22 & 22-23)
  • Toppenish (21-22 & 22-23)
  • Union Gap (21-22 & 22-23)
  • Wahluke (21-22 & 22-23)
  • Yakima (21-22 & 22-23)
Eastern Region (ESDs 123 & 101)

Regional Contact: Susan Bell

  • Asotin-Anatone (22-23)
  • Benge (21-22)
  • Candy Mountain Academy (21-22 & 22-23)
  • Chewelah (22-23)
  • Columbia (Walla Walla) (21-22 & 22-23)
  • Finley (21-22 & 22-23)
  • Freeman (22-23)
  • Kahlotus (22-23)
  • Kiona-Benton (22-23)
  • Paterson (22-23)
  • Pomeroy (22-23)
  • Prescott (22-23)
  • Touchet (22-23)
  • Waitsburg (22-23)

2022–23 Balanced/Modified Calendar Grant Applications Closed

The grant application window is now closed. Thank you to the entities that applied.

Frequently Asked Questions

If our district accepts balanced calendar grant dollars from OSPI, are we required to change our school year calendar?

No. The purpose of the grant is to provide school districts with the opportunity to study a balanced calendar approach. If districts go through the study phase and decide not to modify their school year calendars, that’s OK.

What about students…

…in foster care or experiencing homelessness?

Students in foster care or experiencing homelessness are eligible to receive support through several state and federal programs. These students often have disruptions in their education which can make it difficult for them to be on target for graduation. A balanced calendar can provide additional opportunities for credit accrual and recovery, as well as interrupt the effects of cumulative learning loss in developing individual school graduation plans.

…with disabilities?

Students with disabilities may not have access to highly specialized resources (occupational therapists, physical therapists, speech and language specialists, adaptive equipment) during long summer breaks. Transition services, such as job shadows, can take place during intersessions without taking the student out of classroom instruction.

When interventions take place at the end of each summative period, there is evidence of a reduction of students needing Individualized Education Programs (IEPs) or qualifying for special education services over time (Smith, 2011; Evans, 2007).

…who are migratory?

When migrant students move between districts with traditional and balanced calendars, the state’s Migrant Education program provides supplemental academic help as well as secondary credit accrual and exchange.

…in off-campus school programs?

For students in Running Start or who are learning a trade, consider local community college and skill center schedules for potential impacts on students participating in those programs part-time.

…in advanced programs, like AP or IB?

A balanced calendar can provide an opportunity for involvement in special projects and targeted learning opportunities. When considering calendar modifications, schools should take into account the program design and testing schedules for Advanced Placement, International Baccalaureate, and Cambridge International programs.

Does it affect high school credits and graduation requirements?

State graduation requirements remain the same. Each school district is responsible for supporting every student to earn necessary credits for graduation, meet their graduation pathway, and complete a High School and Beyond Plan.

What should schools consider when exploring school year calendar changes?

Communication and community engagement

Identify and engage key stakeholders early, including educator groups, families, students, and community partners. Thoughtful communication and engagement can go a long way toward establishing common ground and creating transparency in the process and decision-making. Communicate with families about how changes to the school calendar may affect existing practices and schedules for report cards and student conferences.

Use of instructional time

Intersessions can be used to support continuous forward momentum for all students. Schools should consider how to make use of time for supplementary opportunities to learn as intervention or enrichment.

Collective bargaining agreements

Identify areas that need to be addressed with current local bargaining agreements and work collaboratively to problem-solve and negotiate to reach a consensus with all impacted bargaining units. In general, the school year calendar agreed to during the collective bargaining process will also determine when report cards and student conferences occur.

Educator and staff support

Transitioning to a balanced calendar requires some rethinking of instructional time and the scope/sequence of instruction and intervention supports for students. Throughout the planning and exploration process, districts should work closely with their instructional staff and teams to identify where support is needed and proactively factor this support into the transition process and collective bargaining agreements, as necessary.

Child care, after-school care, and parenting agreements

Connect with families and community partners early, including child care providers. Gather their feedback about the prospect of a school year calendar change. Some families have shared that it is easier to budget for six weeks of care in the summer with periodic week breaks throughout the school year, than it is to pay for care for 10 to 12 consecutive weeks during a traditional summer break (Flaminio Interview, 2022). Some child care providers have cited the shift to a balanced calendar has offered a growth opportunity for their business (Ballinger & Kneese, 2006).

In the exploration process, include families who operate under a parenting agreement or who are in single-parent households. In some cases, a balanced calendar may provide more opportunities for equity in shared custody arrangements, especially where one parent has custody during the school year, while the other has custody during summer break.

What about high school sports?

High school athletics are often viewed as a barrier due to scheduling challenges, but conflicts can be mitigated. For decades, school districts across the nation have successfully supported interscholastic sports among schools with different school year calendars. In fact, the modern balanced calendar has ties back to the 1890s. Washington’s Interscholastic Activities Association (WIAA) has successfully navigated a variety of school year calendars. Despite changes in leadership, WIAA has stated their support of allowing districts to determine the right school year calendar for their students and communities.

What about school meals?

The National School Lunch Program (NSLP) and School Breakfast Program (SBP) may be operated on planned educational days. Enrolled students attending on-campus, educational activities are eligible to participate and may receive one breakfast and one lunch daily. Meals must meet the NSLP and SBP Meal Pattern requirements and are reimbursed at the school’s NSLP and SBP rate. Schools must count and claim meals according to a student’s approved eligibility status unless they are participating in the Community Eligibility Provision (CEP) or Provision 2. An application and calendar must be submitted within the Washington Integrated Nutrition System (WINS) for the participating schools and planned educational days at the beginning of each school year. Local Education Agencies (LEAs) should contact their assigned School Meal Programs Specialist with any questions.

Resources

The AESD is one of several statewide organizations partnering with the Office of Superintendent of Public Instruction (OSPI) to implement their Balanced Calendar Initiative. OSPI’s state and federal Elementary and Secondary School Emergency Relief (ESSER) funds are financing this initiative.

Initiative Partners

OSPI

Office of Superintendent of Public Instruction

AESD

Association of Educational Service Districts

Contact: Jessica Vavrus

Regional ESD Contacts

Western WA, Sharon Bower
Central WA, Jeanette Ozuna
Eastern WA, Susan Bell

AWSP

Association of Washington School Principals (AWSP)

Contact: Scott Seaman

Washington Education Association (WEA)

Washington Education Association (WEA)

Contact: Sally McNair

National Association of Year-Round Education

National Association of Year-Round Education

Contact: David Hornak

WASA

Washington Association of School Administrators (WASA)

Contact: Mike Nelson

WSSDA

Washington State School Directors’ Association (WSSDA)

Contact: Tim Garchow